Hope Harbor Application

•A full roster of all participants (including ages of minors) must be submitted no later than the day before check-in. For security, only individuals on this list will be granted access at the gate.

•Each adult or guardian must sign a waiver of liability.

•Proof of insurance is required, adding "Hope Harbor" and "Rock of Hope LLC" as additional insured.

•A refundable security deposit is required against damages, loss, or extra services. It will be returned within two weeks of check-out. For groups of 50 guests or fewer, the security deposit is $1,000. For groups of more than 50 guests, the security deposit is $1,500.

•By signing this application, you acknowledge that your group has read and agreed to all terms and facility guidelines.

•Property Assignments: Management will assign either Building A (Hope Haven) or Building B (Hope Hostel) based on group size, availability, and order of application. Groups of up to 30 guests may occupy one wing (6 bedrooms). Groups of 30–59 guests may occupy two wings (12 bedrooms). Groups of 60+ may occupy the full building (18 bedrooms). Room assignments are based on an average of 4–5 guests per room. Additional rooms can be arranged if needed.

•Household Supplies: Starting this year, we provide a pillowcase, fitted sheet, and flat (spread) sheet for each guest. Guests are advised to bring their own blanket, especially during the colder season, as blankets are not provided. Guests should also bring personal items such as soap, shampoo, and towels.

We provide initial supplies including some garbage bags, dish soap, one roll of paper towels in the kitchen, one roll of toilet paper per bathroom, and the first 5-gallon water bottle. Please bring extras based on your group's size.

•Utilities & Stewardship: Please use electricity, water, and propane responsibly. AC/heating systems are set between 65–70°F in winter and 74–75°F in summer. Adjustments are managed by staff only. Extra heating or cooling beyond set temperatures may incur a fee of $70 per degree per thermostat per day. Keep doors and windows closed when AC is on.

•Parking: Carpooling is strongly encouraged. Parking is limited to approximately one vehicle per three guests. Please park considerately, as multiple groups may be on the property at the same time. EV charging is available for a suggested donation of $10 per 30 minutes.

•Kitchen Use: Groups may either bring their own supplies or use the kitchen as a facility space. The kitchen may not have all items you need—please plan accordingly.

•Pool, Spa, and Slide Use: All posted pool rules must be followed, including showering before entering. No jumping is allowed. Pool and spa areas can be slippery. Groups assume full responsibility for participant safety. Each group must designate a lifeguard or responsible adult to monitor pool use. No glass is allowed in or around the pool. Broken glass in the pool or yard will incur a $200 charge. Spa heating is available for $150 per day; spool heating is $200 per day (minimum two days). Pool time is shared between groups. Each group is allotted 90 minutes of pool time, scheduled in advance. Extra time is $100 per 30 minutes. The water slide requires a separate waiver for each user.

•Grills & Outdoor Cooking: Only adults may operate the BBQ grill or indoor griddle. Ask staff for assistance if unsure how to ignite. Always turn off propane at the valve after use. Any excess propane charges will be deducted from the security deposit.

•Additional Guidelines: Wildlife: Be aware of snakes, coyotes, and other wildlife. Stay in groups when hiking. Smoking: Not allowed indoors. Smoking is permitted only in designated outdoor areas with proper disposal. Toilets: Property uses septic tanks. Do not flush pads, tampons, or excess toilet paper. Water Use: Be conservative with showers and report leaks immediately. Children: Must be supervised at all times. Quiet Hours: 11 PM to 7 AM. Amenities: Game tables and recreational equipment are provided. Bring your own balls or borrow from staff with a $20 refundable deposit.

•End-of-Event Responsibilities: Before checkout, please make sure: All dishes and utensils are washed and returned. All trash is bagged and placed in outdoor bins. Beds are left unmade; towels left in bathrooms. Meeting and game rooms are reset to their original state. No furniture is moved or left out of place. All doors and windows are locked. All appliances, lights, and thermostats are turned off.

•Security Deposit Deductions: To receive a full refund of your security deposit: No damage beyond normal wear and tear. All trash properly disposed of and dishes cleaned ($150 if not). No broken glass in pool area ($100–$200). Gate openers returned ($50 each). House locked and secured ($100). No excessive propane or electricity use. No excessive cleaning or dump trailer needed ($200). No evidence of smoking indoors ($500 fee). No food or drinks in bedrooms (up to $300 cleaning fee). No clogged toilets due to misuse ($300). No unauthorized early check-in or late check-out ($50/hour).

•Indemnification & Liability: The individual signing this application on behalf of the group agrees to indemnify Hope Harbor and Rock of Hope LLC from any claims arising from use of the property, including legal costs and damages. The "Group" includes all individuals staying at the property or attending the event under the group's supervision.